Wednesday, 30 August 2017

Increase Engagement. Tips for Writing and Formatting Blog Content


Written by Robyn T. Braley

Writing content for blogs or other online use requires a different approach than writing content for essays, reports magazines or newspapers. 

Writing blog content that effectively tells your story requires thought and discipline. The message must be carefully crafted. Short is always good, but not at the expense of meaning. 

Some years ago the experts were adamant that blog posts should never be more than 500 words long. They didn't think people would read longer articles. 

That has changed. The general rule of thumb today is to write as much content as you need to tell your story. 

A judge in my city writes posts of up to 7,000 words. He is followed by a large legal community who read every word. It takes that much content to fully address whatever legal position he is putting forward. 

Brandit posts are usually 900 to 1,500 words long. Once my word count reaches 1,000, I decide whether a single post can be broken into 2. 

You must also respond to your audience. In the judges case, those in the legal community are vociferous readers who want all the details pertaining to a particular opinion. 

In determining length, ask these questions. 

  1. Who is my audience?
  2. What are their expectations?
  3. Do I have enough content to provide meaning?
  4. Can I break up the content into several posts?
I will further confuse you by telling you that a series of shorter blogs will generate more traffic then one very long one. However, each post must stand on it's own

Strong Headlines Scream for Attention

Taking time to write and rewrite your headline until you get it right will pay dividends. Are there stronger, shorter words? Will flipping the last part for the first strengthen the impact? 

When you write a great post, you want people to read it. Strong headlines show up in search engine searches. They are also easy to cut and paste into social media feeds or email messages for blog post promotion. 
Brilliant titles will help sell the brilliant content you have written. 
Never use all-caps in a post headline or email subject line. That is equivalent to shouting online. 


Keep it Positive


Use a positive, engaging tone. That rule also applies when writing about serious topics like the economy, price increases, staffing or other topics

This does not mean understating the problem or shrinking from writing graphic descriptions that underline the seriousness of the issue. However, keeping a positive tone can be in the form of offering hope or proposing solutions to problems.


In my branding practice, I am periodically hired to conduct qualitative surveys. There are usually difficult statistics, comments or indicators that we take back to the client. We never present that without suggesting ways to respond to the information. We offer a way forward.  

Using a $1,000 word when a $100 or even a $10 word will do is to be generally avoided. The general rule is to write at tenth grade reading level. That does not mean dumbing down your content. It has to do with the way people consume online content.    

People Read Posts Differently 

People read websites and blog posts differently then they read magazines or newspapers.

Online columns are wider than columns in magazines or newspapers. Online writing is formatted as a single column rather than broken into two or three columns.

Some online readers read a post in full while others quickly scan it and only read the part they are most interested in. Different formatting is required for online writing.

  1. Sentences should be not include more than 10 - 15 words
  2. Paragraphs should be short using 2-4 sentences as a guide.
  3. Start each paragraph with a strong statement about the main topic
  4. Resist starting sentences with a clause 

'Because of the need, the Rotary Club raised funds for a clean water project!' will become 'The Rotary Club raised funds for a clean water project because of the need.' 



Break it Up, Baby

Start a new section when you introduce a new idea. Write a catchy headline as a lead-in. 

Most newspapers or magazines don't do this. Articles may fill an entire page without breaks due to the cost of printing where the use of space is paramount. 

It costs money to add an extra page. In fact, you can only add two or four pages. In blogging, you simply insert a page break. 

You periodically come across posts that have no breaks. They look like a blob of information plunked on a page that will be laborious to read.

Section headlines guide the eye and make it easier to absorb and remember content. It divides it into consumable bite. 


Make it Stand Out 

Use bullet points, arrows or numbers to break up information. Readers respond to lists. 

The judicious use of white space serves a useful purpose. It highlights key information, draws the eye to it and 'relaxes' the content by making it appear looser. 

Creating a graphic to profile key info will make it pop out. Simpler tools like using different text colors and fonts than is used for the main body copy garners attention. 

The liberal use of relevant photos increase the engagement and retention factors. Simply put, they add color and meaning. 

Finally, starting a paragraph with a question appeals to the cognitive process of the reader which results in further engagement.  

The End


What do you think? Do you publish a blog? Do you publish a blog for a service club or other not-for-profit? Do you have tips? I want to hear from you. Please comment below.  


Robyn Braley is a brand specialist, professional speaker and writer. He is also a Rotarian who is passionate about Building the Rotary Brand. He has led two teams that received the Rotary International PR Award. He has also served as the PR Chair for District 5360. He often speaks at Rotary clubs, conferences and leadership development assemblies.

Contact Robyn

Email: robyn@robyntbraley.com   Connect on LinkedIn Follow on Twitter: @rtbraley_rotary 



No comments:

Post a Comment